Company Property Acknowledgment
A Company Property Acknowledgment is used by a business to get its employee to acknowledge responsible usage of their assigned company properties, which can include computers and anything else.
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Frequently Asked Questions
While an employer can't force an employee to sign a Company Property Acknowledgement, they should explain its importance. Also, prior to hiring, a manager can point out that signing this form is mandatory. In any event, without a Company Property Acknowledgment, you may not be able to hold your employees accountable for any misuse of company properties.
The answer is yes, an emailed acknowledgement can be valid. You can print out the email version of the acknowledgment and file it. Or save the digital version in the company's cloud storage.
All types of employee acknowledgment, including the Company Property Acknowledgment, are not legally binding. But that does not mean they serve no purpose. They can be used as evidence in the event of a dispute involving the company and employee. For example, an employee may claim ignorance of their responsibility for their company-issued phone or laptop.
Employers can expect employees to not use company printers to print reams of personal documents, for example. But for company-issued properties like laptops, cellphones, and cars that employees are allowed to take home, it is unreasonable to expect an employee to always eschew personal use. Of course, any abuse or illegal use of the property may lead to a termination of employment.
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